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Frequently Asked Questions
Equipment Providers
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you need here? Please contact a UIIA representative for help!
For questions specific to UIIA Equipment Use issues, click here.
- 1. How do I participate in the UIIA program?
- 2. How much does it cost to participate in the UIIA and how are my fees calculated?
- 3. If my company is a participant in the UIIA, how can I check the status of a motor carrier?
- 4. What if I want to run a report or list of motor carriers that are either approved or not approved for my company?
- 5. How can I get a copy of my company's current addendum to the UIIA or a previous version?
- 6. If I wish to change the terms of my addendum to the UIIA, what is required?
- 7. What if I need to obtain a copy of insurance information for a motor carrier due to a claim or incident?
- 8. How long after a motor carrier sends their information into the UIIA will the company be updated in the system?
- 9. Can I handle suspension of a motor carrier's interchange through the UIIA?
- 10. How can I have the UIIA motor carrier status information provided to the facilities (ie. terminals, container yards, depots) that my company calls at?
Q-1: How do I participate in the UIIA program?
A-1: Equipment Providers wishing to participate in the UIIA will need to download the Equipment Provider Packet , which will provide you with instructions on what information is needed to participate in the program. Should you have questions, please contact the UIIA office at 301-982-3400 ext. 352.
Q-2: How much does it cost to participate in the UIIA and how are my fees calculated?
A-2: Equipment Provider annual administrative service fees for participation in the UIIA program are calculated based on three components:
- 1) Total Annual Volume — this figure is obtained from the previous year end PIERS Report for ocean carriers, the total volume reported by the AAR for railroads, or an annual census for non-traditional Equipment Providers (ie. leasing companies, marine terminals, etc.).
- 2) Data Access Component — this figure is calculated based on how your company elects to access UIIA data (ie. EDI transmissions, Internet). Each access method is assigned a multiplier based on the level of labor involved in the process.
- 3) Motor Carriers Serviced — this figure is calculated based either on the number of motor carriers at the time of billing that have named your company additional insured on auto liability or if your company elects to be "carrier specific" it is based on the number of carriers flagged for your company in the UIIA database.
- Please contact the UIIA office if you would like to obtain an estimate of the fees to participate in the program.
Q-3: If my company is a participant in the UIIA, how can I check the status of a motor carrier?
A-3: You can check the status of a motor carrier at anytime by accessing your account online. Click here to login with your company's SCAC Code and password. The password would have been provided to the UIIA contact on file for your company. Once logged in you can search for a Motor Carrier under MC Lookup and click on the Motor Carrier's Company Name to obtain their status.
Click here for detailed online instructions.
Q-4: What if I want to run a report or list of motor carriers that are either approved or not approved for my company?
A-4: Reporting features are also available when you access your account online. Please refer to the User Guide at www.uiia.org/userguide/ep/ephelp_13.php for details on the reporting features.
Q-5: How can I get a copy of my company's current addendum to the UIIA or a previous version?
A-5: Click on ACCESS TP PREVIOUS ADDENDA. This will display a list of previous versions of your company’s addenda. Click on the document link for the version you wish to download.
You may also download previous versions of your addendum by clicking on "EP Template," selecting "Past" from the search template dropdown and then clicking "Search." Click here for more detailed instructions.
Q-6: If I wish to change the terms of my addendum to the UIIA, what is required?
A-6: You will need to submit the changes your company wants to make to its addendum via e-mail to Debbie Sasko (debbie.sasko@intermodal.org) .
Staff will review the modifications and determine whether they require review by the Intermodal Interchange Executive Committee (IIEC), which oversees administration of the UIIA program. If the change requires the Committee's review, the information will be sent to the affected modal Committee members to ascertain whether the language is acceptable. If acceptable, the language will go into effect thirty (30) days from the date notice is sent to UIIA motor carriers advising of the change. If the Committee finds the proposed language unacceptable, the Equipment Provider will be given the opportunity to hold a conference call with Committee members to address any concerns regarding the proposed language.
If the proposed addenda language does not require Committee review, the revision will become effective thirty (30) days from the date notice is sent to UIIA motor carriers advising of the change.
Q-7: What if I need to obtain a copy of insurance information for a motor carrier due to a claim or incident?
A-7: Equipment Providers will have the ability to download copies of a Motor Carrier's current insurance and insurance covering a specific timeframe once logged into their UIIA Account. The ability to print a Motor Carrier's current insurance will be available once you bring up the Motor Carrier account by clicking on "Print In-Place Policies." Insurance covering a specific timeframe can be obtained under "Lookup Archival & History."
Q-8: How long after a motor carrier sends their information into the UIIA will the company be updated in the system?
A-8: New Motor Carriers will have the ability to apply on-line for participation in the UIIA. In addition, the Insurance Agent will be able to submit insurance on-line 24 hours a day, 7 days a week. Companies may also still fax application information to the UIIA. Information submitted on-line will automatically be updated. Once all information is received for a new account it will automatically become active in the system.
Q-9: Can I handle suspension of a motor carrier's interchange through the UIIA?
A-9: I handle suspension of a motor carrier's interchange through the UIIA?
The UIIA does have the ability to cancel a Motor Carrier at the Equipment Provider's request. The Equipment Provider must confirm to the UIIA office that proper notification has been given to the Motor Carrier being suspended in accordance with the Agreement.
Equipment Providers can suspend a Motor Carrier's interchange privileges themselves through their online UIIA Account from the Motor Carrier Lookup Screen. Please note that your company will be required to acknowledge online that proper notification has been provided regarding the suspension.
If you prefer to sent your request for suspension via e-mail to UIIA Staff to enter, please send the e-mail to the following UIIA staff:
Please note that the Motor Carrier will remain suspended until you go online and remove the cancellation or notify the UIIA office to reinstate the account.
Q-10: How can I have the UIIA motor carrier status information provided to the facilities (ie. terminals, container yards, depots) that my company calls at?
A-10: The Terminal Service is a value-added service offered to UIIA Equipment Providers.
It provides interchange status information directly to facilities designated by the Equipment Provider. The data is sent via electronic data transmission, via ftp (file transfer protocol).
A full file is created each morning with hourly updates provided for the facilities throughout the day until 7:45pm (EST).
There is a minimal monthly fee associated with this service and the Equipment Provider is required to execute a Licensing Agreement authorizing the UIIA to provide this data to the designated facilities.
For more information, please contact Debbie Sasko at (301) 982-3400, ext. 352.
