IDD location: http://drivers.uiia.org

You may want to print this page for reference.

After you login to the UIIA Drivers Database there are 3 buttons to choose from: Drivers Database Access, Password File Maintenance, and Dispatch Office.

Password File Maintenance

We recommend that the first thing you do is to change your password to a new password known only to you.

You may also add additional users from your company that you want to allow to access your drivers file. You can enable/disable each of these users to have access to download a listing of all of your drivers.
Note: only you, the master login, have access to your password file.

Dispatch Office

The phone number for your dispatch office that a driver primarily works from is a required field. In order to make this entry easy a list of your dispatch offices can be in a "drop down" list.

We recommend that you fill in this form even if you have just ONE dispatch office. The first entry in this list is used as the default selection for a driver when the driver is first enter into the database. After this the default selection will be the dispatch office that you have associated with the driver.

Company Tractors

This table is for future use though you are welcome to make entries in it now. We expect that some equipment providers will want to associate a driver with a particular tractor in addition to associating the driver with your company.

The IDD driver record allows for an Owner/Operator driver to include tractor information in the driver record.

Company drivers may not be associated with a particular tractor or may change tractors frequently. The company tractor table allows you to add all of your company tractors to the IDD.

This allows for a driver to be associated with any tractor listed in the Company Tractor list.

Tractor fields are:

Tractor License - License number of tractor
Tractor State - State issuing tractor license
Tractor RFID - Radio Frequency ID if tractor has transponder.

Drivers Database Access

The first screen may show that your "Drivers file is empty" otherwise you will see a listing of your drivers who are in the databae. If your file is empty click on "Add New Driver Record".

Clicking on "Add..." or clicking on the "Driver Number" on the left will display the detail screen for a driver. This screen contains the fields that need to be completed for each of your drivers. Mandatory fields that need to be completed are indicated with an (*) on the screen and are as follows:

*SCAC Code - no need to enter this field. It is automatically filled in for you.

*Driver Number - this is the an internal number you can use to identify a driver, especially if you already use a code for a driver. This is what you click on in the list view to see the detailed record for the driver. If you don't use a Driver code then leave the field blank and we'll fill in this field with the drivers license number.

*Driver Pin - This is a unique code that YOU assign to a driver. Your drivers will use this code to identify themself when using a gate that requires a PIN code. Each of your drivers must have their own PIN code.

The code can be 4-10 characters long and contain letters and numbers only. Letters A-Z Number 0-9. Any other characters are ignored!

*Hired Date (enter month, date, year- ex. 08/19/2001)

*Terminated Date - if applicable (enter month, date, year - ex. 05/19/2003) An entry here indicates that the driver can no longer use equipment using your interchanges.

*First Name
Middle Initial - if applicable
*Last Name
*License Number
*License Issue State
*License Issue Country
*License Expiration Date (enter month, date, year - ex. 05/19/2001)
*CDL License

*Dsp Phone - Phone number for the Dispatch office that this driver mainly works from. If you have filled out the "Dispatch Office" form then this will be a drop down list of your dispatch offices.

*UP Ramp - This field will only appear if your company has an Interchange Agreement with the Union Pacific Railroad. The driver will have access to all UP ramps but UP needs to know the PRIMARY ramp that this driver will use.

The field is a "drop down list" of ramps that your company may use. If you filled in the the UP Ramp Form then the ramp you selected will be the default ramp for the driver when you add a driver.

Additional Fields

Tractor fields are not currently required but may be entered. If you have this information we recommend that you enter it.

The address and phone fields are optional fields that may be completed at your own discretion. After entering the above information for a driver click on "Save New Record". After saving the record you can click on "Add New Record" for each additional driver record you want to add.

NOTE: All fields with the (*) must be completed in order for your entry of the driver information to be captured. If you do not enter a field that is mandatory, the screen will display (???) in the field that needs to be completed. Simply complete that field and click on "SAVE NEW RECORD" again.

If you want to edit or update a record that has already been added, click the field on the left of a driver in the "list view". This displays the deatiled record for the driver. Make the necessary updates and then click on "Save Changes".

At any time to see a complete listing of the driver records you have entered, simply go to the SCROLL button at the bottom of the screen and click on the arrow down to select "SCROLL UP". This will bring up a listing of the driver records you have entered. You may need to click on "SCROLL UP" until all your driver records appear.

Please note once you have populated your driver information into the database, there are various options at the bottom of the screen that you can utilize to search for a driver you need to update. The "Sort" feature enables you to sort your list of drivers easily by Last Name, First Name, License Number or License Expiration.

If you need to delete a driver record that you have entered, click on the DRIVER NUMBER. When the detail record is displayed for the driver you want to delete, go to the bottom of the screen and click on "DELETE RECORD". A second screen will come up to confirm that you want to the delete this record, go to the bottom of this screen and click on "YES, DELETE THIS RECORD".

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If your company maintains your drivers in a computer based system then it may be possible to arrange for the automatic update of the Drivers Database directly from your computer system. Please contact us to discuss this.

Your system vendor or IT person can click here for an overview of IDD Automatic updates.

Questions, problems, comments please send email to: debbie.sasko@intermodal.org.

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