Summary of Actions Taken By the Intermodal Interchange Executive Committee (IIEC)

Below is a chronological listing of actions taken by the Intermodal Interchange Executive Committee (IIEC), a Standing Committee of the Intermodal Association of North America, responsible for the administration of the Agreement, including the processing of modifications to the UIIA.

2018 - IIEC Action Items

August 1, 2018 – Modifications to the UIIA

All UIIA participants were notified on July 13, 2018, of revisions to the following sections of the UIIA as approved by the Intermodal Interchange Executive Committee:

Section B. Definition of Terms, Item B.22 Per Diem
Section E.4. Tires, New Items E.4.c. and E.4.d.
New Supplement to Exhibit C of the UIIA
UIIA EP Addendum Template, Item IV.

These modifications will become effective in the UIIA on August 1, 2018. CLICK HERE to download a copy of the memo sent to all UIIA participants on July 13, 2018 advising of the above modifications to the UIIA.

July 17, 2018 - Proposed Revisions to the UIIA

All UIIA participants were notified on July 17, 2018 of proposed revisions to the following sections of the UIIA that were unanimously approved by the Intermodal Interchange Executive Committee (IIEC) at its meeting held on July 10th/11th:

Section D.3.- Equipment Condition, Items D.3.a. and D.3.b.
Section E.3. - Damage to Equipment, Items E.3.a. (2) and E.3.c. (2)
Section F.4. - Indemnity, Item F.4.a.
Section F.5. - Notice of Filed Claims, Item F.5.b.
Administrative Procedures, Section I. Administration and Implementation, Items D. & E.
Exhibits A, B and C

All participants were provided with a thirty-day comment period that will close on August 17, 2018.

Click here to download a copy of notice sent to UIIA participants on July 17, 2018.

May 8, 2018 - Proposed Modification to the UIIA

All UIIA participants were notified of proposed revisions to the following sections of the UIIA that were approved by the Intermodal Interchange Executive Committee at its May 1st meeting:

Section B. Definition of Terms, Item B.22 Per Diem
Section E.4. Tires, New Items E.4.c. and E.4.d.
Exhibit C of the UIIA
UIIA EP Addendum Template, Item IV.

All participants are provided with a thirty-day period to submit comments on the proposed revisions to the above sections. Comments should be submitted via e-mail to debbie.sasko@intermodal.org by no later than June 7, 2018.

CLICK HERE to download a copy of the memo sent to all UIIA participants on May 8, 2018 advising of the above modifications to the UIIA.

March 1, 2018 – Modifications to the UIIA

All UIIA participants were notified of revisions to Section E.6. Free Days, Per Diem, Container Use, Chassis Use/Rental and/or Storage/Ocean Demurrage Charges, New Item E.6.d. and Appendix I, Administrative Procedures, Section VIII. Compliance with the Agreement that were approved by the Intermodal Interchange Executive Committee (IIEC) during its February 6/7, 2018 meeting. The effective date of these revisions will be March 1, 2018.

CLICK HERE to download a copy of the memo sent to all UIIA participants on February 12, 2018 advising of the above modifications to the UIIA.

2017 - IIEC Action Items

December 14, 2017 — Modifications to the UIIA

All UIIA participants were notified of a revision to Section E.3. Damage, Item E.3.a. (1) that was approved by the Intermodal Interchange Executive Committee (IIEC) during its December 11, 2017 conference call. The effective date of this revision will be January 1, 2018. In addition, UIIA participants have been provided a thirty-day period to submit comments on proposed revisions to the following sections in the Agreement:

Section E.6. Free Days, Per Diem, Container Use, Chassis Use/Rental and/or Storage/Ocean Demurrage Charges, New Item E.6.d.
Appendix I, Administrative Procedures, Section VIII. Compliance with the Agreement.

Any comments must on the proposed modifications to the two sections identified above should be submitted via e-mail to debbie.sasko@intermodal.org by no later than close of business January 15, 2018.

Please click here for a copy of the memo sent to all participants on December 14, 2017, advising of the above information relating to modifications to the UIIA.

September 16, 2017 - Revisions to Section D.2, Section E.3. and Exhibit D.

The Intermodal Interchange Executive Committee (IIEC) has voted to move forward with the following revisions as adopted at the June 13/14 IIEC meeting:

Section D.2 – Equipment Interchange Receipts, Item D.2.b.
Section E.3. – Equipment Damage, Item E.3.a.(1)
Exhibit D, Binding Arbitration Guidelines, Item D.3.

Please Click here for a copy of the memo sent to all participants on August 16, 2017 outlining that the effective date of the modifications above is September 16, 2017.

June 21, 2017 - Proposed Revisions to Section D.2, E.3. and Exhibit D

The Intermodal Interchange Executive Committee (IIEC) unanimously approved at it June 13/14 meeting revisions to the following sections of the UIIA:

Section D.2 - Equipment Interchange Receipts, Item D.2.b.
Section E.3 - Equipment Damage, Item E.3.a.(1)
Exhibit D, Binding Arbitration Guidelines, Item D.3.

A notice advising UIIA participants of the proposed changes and initiating the thirty day comment period was sent on June 21, 2017. Any comments should be submitted via e-mail to debbie.sasko@intermodal.org by no later than July 21, 2017.

Please click here for a copy of the memo sent to all participants on June 21, 2017 outlining the proposed modifications to the UIIA.

May 1, 2017 - Revisions to UIIA

A memo was sent to all UIIA participants on March 3, 2017 advising that the Intermodal Interchange Executive Committee (IIEC) had unanimously approved proposed modifications to Section H. Default Dispute Resolution & Binding Arbitration Process (Items H.1., H.3. and H.4.), Exhibit D - Binding Arbitration Guidelines (Items D.1. and D.6.) and the UIIA Administrative Procedures (Section I. Administration & Implementation, Item D). All UIIA participants were provided with a thirty day comment period, which closed on April 3, 2017. During this period no comments were received so the proposed revisions will be implemented as unanimously adopted by the IIEC at its February 23, 2017 meeting. The effective date of the revisions will be May 1, 2017.

Please click here for a copy of the memo sent to all participants on April 7, 2017 advising of the IIECs decision regarding the proposed modifications.

February 23, 2017 - Proposed Revisions To UIIA

All UIIA participants were notified of a proposed modifications to Section H. Default Dispute Resolution and Binding Arbitration Processes, Exhibit D, Binding Arbitration Guidelines and the Administration Procedures, Section I., Item D. of the UIIA that were approved by the Intermodal Interchange Executive Committee (IIEC) during its February 23rd IIEC meeting. In accordance with Appendix I, Section V. of the UIIA, all participants are provided with a thirty day period to submit comments on the proposed revisions. All comments should be submitted via e-mail to debbie.sasko@intermodal.org by no later than close of business April 3, 2017.

Please click here for a copy of the memo sent to all participants on March 3, 2017 advising of proposed modifications to the UIIA..

January 1, 2017 - Revisions to UIIA

All UIIA participants were notified of a proposed modifications to Section E.6.c. and Exhibit D, Item D.10 of the UIIA that were approved by the Intermodal Interchange Executive Committee (IIEC) during its September 20th IIEC meeting. In accordance with Appendix I, Section V. of the UIIA, all participants were provided with a thirty (30) day comment period on the proposed revisions and all comments received were forwarded to the Committee for review and consideration. Based on the comments received, the Committee decided to move forward with the revision to Section E.6.c., however to postpone the proposed revisions to Exhibit D, Item D.10. to allow time for further discussion on this item at the next IIEC meeting. The revision to Section E.6.c. will become effective on Jan. 1, 2017. This revision addresses when the EP bills the incorrect party, but is not notified of this information within the 60-day established billing timeframe so is precluded from billing the correct party.

Please click here for a copy of the memo sent to all participants on Dec. 7, 2016, advising of the IIEC’s decision regarding the proposed modifications.

2016 - IIEC Action Items

Sept. 30, 2016 - Proposed Revisions to Sectioin E.6.c. and Exhibit D

At a meeting held on September 20, 2016, the Intermodal Interchange Executive Committee (IIEC) unanimously approved revisions to Section E.6.c. Free Days, Per Diem, Container Use, Chassis Use/Rental and/or Storage/Ocean Demurrage and Exhibit D of the UIIA. A notice advising UIIA participants of the proposed changes and initiating the thirty day comment period was sent out on September 30, 2016. Any comments should be submitted via e-mail to debbie.sasko@intermodal.org by no later than October 31, 2016.

Please click here for a copy of the memo sent to all participants on September 30, 2016 outlining the proposed modifications to the UIIA.

Sept. 2, 2016 - Revisions to UIIA

The Intermodal Interchange Executive Committee (IIEC) reviewed comments received on the proposed revision to Exhibit C relating to the definition for slid flat tire damage. The Committee voted to move forward with the modification as originally adopted during its June 29, 2016, conference call. The effective date of the revision will be Sept. 19, 2016.

Please click here for a copy of the memo sent to all participants on Sept. 2, 2016, advising of the Committee’s decision to move forward with the Exhibit C revision.

July 5, 2016 - Proposed Modifications to UIIA

During a conference call on June 29, 2016, the Intermodal Interchange Executive Committee (IIEC) reviewed comments received on the proposed revision to Exhibit C relating to the definition for slid flat tire damage. The Committee decided to further modify the Exhibit C revision to reference "more than 4/32 inches" versus "5/32 inches or more" as previously proposed. Although the two statements are equivalent, the use of the reference "more than 4/32 inches" is consistent with established standards set forth in Federal Motor Carrier Safety Regulations and the AAR TOFC/COFC Interchange Rules.

All participants are given a thirty (30) day period to submit comments on this proposed revision, which will close on Friday, August 5, 2016. Comments should be submitted via e-mail to debbie.sasko@intermodal.org.

Please click here for a copy of the memo sent to all participants on July 5, 2016, advising of the proposed revision and the thirty (30) day comment period.

May 17, 2016 - Proposed Modifications To UIIA

All UIIA participants were notified of a proposed modification to Exhibit C of the UIIA that was unanimously approved by the Intermodal Interchange Executive Committee (IIEC) during its May 4th meeting. The proposed revision modifies the definition for slid flat tire repairs so that it is consistent with the Minimum Periodic Inspection Standards set forth in Chapter III., Subchapter B, Appendix G of the Federal Motor Carrier Safety Regulations. All participants are given a thirty (30) day period to submit comments on this proposed revision, which will close on Friday, June 17, 2016. Comments should be submitted via e-mail to debbie.sasko@intermodal.org.

Please click here for a copy of the memo sent to all participants on May 17, 2016, advising of the IIEC’s decision to move forward with the above revisions.

June 13, 2016 - Modifications To The UIIA

All UIIA participants were notified of a modification to Section H.1. Default Dispute Resolution and Binding Arbitration Process approved by the Intermodal Interchange Executive Committee (IIEC) during its February 25th conference call and were provided with a thirty (30) day period to submit comments on this proposed revision. During this period there were no comments received that opposed the modification to Section H.1. Therefore, the revision to Section H.1. will become effective on June 13, 2016, as unanimously approved by the IIEC.

In addition to the revision to Section H.1. UIIA participants had been previously notified of several other modifications to the UIIA that were unanimously approved by the IIEC to address street interchanges under the Agreement. The effective date of these revisions had been postponed to allow time for the development of a street interchange web portal and mobile application that would be utilized by UIIA participants to facilitate these types of transactions. The development of the street interchange application has been completed and the system is currently being beta tested. Consequently, the revisions to the following sections of the UIIIA relating to street interchanges will also become effective on June 13, 2016:

Section B., Definition of Terms, Item B.18. Interchange Period and B.22. Per Diem
Section D.3. — Equipment Condition, Item D.3.d.
Section E.3. — Damage to Equipment, Item E.3.c.(1)
Section F.3. — Liability , Indemnity and Insurance

Please click here for a copy of the memo sent to all participants on May 11, 2016, advising of the IIEC’s decision to move forward with the above revisions.

March 10, 2016 - Proposed Modifications To Section H.1. Default Dispute

In accordance with Appendix I, Section V, of the UIIA, all participants were notified of the thirty (30) day comment period on proposed modifications to Section H.1. Default Dispute Resolution and Binding Arbitration Process of the UIIA that were unanimously approved by the Intermodal Interchange Executive Committee (IIEC) during a conference call held on February 25, 2016. The proposed modification clarifies that a Motor Carrier must include the reason for its disagreement with an EP’s invoice in its dispute. In addition, the revision also clarifies what constitutes a valid “response” from the Equipment Provider to a Motor Carrier’s dispute, which is the Equipment Provider’s acceptance or denial of the dispute.

Please click here for a copy of the memo sent to all participants on March 10, 2016, advising of the thirty (30) day comment period which closes on April 10, 2016.

February 8, 2016 - Revisions To UIIA - Section E.1. Equipment Return

All UIIA participants were notified of the effective date of revisions to Section E.1. Equipment Return of the UIIA that were approved by the Intermodal Interchange Executive Committee (IIEC). The revisions to Section E.1. Equipment Return had been postponed to allow time for the development of the IANA Equipment Return Location Directory, which is now completed and resides on the UIIA website. The new online directory, as referenced in the new Section E.1.b., provides a list of EP pre-designated satellite return locations for when the Equipment Provider requests that the Motor Carrier return equipment to a location other than the original point of interchange. The effective of the revisions to Section E.1. Equipment will be February 8, 2016.

Please click here for a copy of the memo sent to all participants on January 22, 2016 advising of the effective date of the UIIA Revisions.

2015 - IIEC Action Items

August 25, 2015 - Proposed Modifications To The UIIA/Approved Revisions To the UIIA

All UIIA participants were notified of changes approved by the Intermodal Interchange Executive Committee (IIEC) during its July 7th and July 8th meeting on July 17th and were provided with a thirty (30) day period to submit comments on these proposed revisions. Taking into consideration the comments received, the IIEC voted to further revise the modifications to the following sections:

Section B., Definition of Terms, Item B.18. Interchange Period
Section D.3. — Equipment Condition, Item D.3.d.
Section E.1. — Equipment Return, Item E.1.b.

All UIIA participants are provided an additional thirty (30) day period to submit comments on the additional revisions to the above provisions. Please note that the IIEC decided to move forward with the other modifications that were included in the July 17, 2015 notice. The effective date of these revisions will be determined once the thirty (30) day comment period on the clarifications made to Sections B.18, D.3.d. and E.1.b. closes.

Please click here for a copy of the memo sent to all participants on Sept. 2, 2015, advising of the IIEC's decision on the proposed modifications to the UIIA and providing instructions on how UIIA participants may submit comments on the additional revisions approved by the Committee during its Aug. 25, 2015, conference call.

July 7/8, 2015 - Proposed Modifications to the UIIA

UIIA participants were notified of changes approved by the Intermodal Interchange Executive Committee (IIEC) during its July 7th and July 8th meeting. These revisions were forwarded to all participants for review and a thirty day comment period. The proposed modifications impacted the following sections of the UIIA:

Section B. Definition of Terms
Section D.3. — Equipment Condition
Section E.1. — Equipment Return
Section E.3. — Damage to Equipment
Section F.3. — Liability, Indemnity and Insurance

Please click here for a copy of the memo sent to all participants on July 17, 2015 advising of the proposed modifications to the UIIA and providing instructions on how UIIA participants may submit comments on these changes.

June 8, 2015 - Revisions to the UIIA

All UIIA participants were notified of changes approved by the Intermodal Interchange Executive Committee during its March 10th IIEC conference call. These revisions were forwarded to all participants for review and a thirty (30) day comment period. The proposed modifications impacted the following sections of the UIIA:

Section B., Definition of Terms
Section D.3.b. and D.3.c. — Equipment Condition
Section E.5.a. — Disposal of Dunnage
Exhibit A

No comments were received from participants on the proposed modifications except in regards to the revision to Exhibit A. Comments were received from 152 Motor Carriers in opposition to the proposed change to Exhibit A that would have required the Motor Carrier to visually check as part of its pre-trip inspection that the registration was in the registration holder and that it matched the license plate. Based on the comments submitted by UIIA participants, the Committee voted to rescind the proposed changes to Exhibit A, but move forward with the revisions to Section B. Definition of Terms, Section D.3. Equipment Condition, and Section E.5.a. Disposal of Dunnage. The revisions to these sections will be effective June 8, 2015.

Please click here for a copy of the memo sent to all participants on May 20, 2015 advising of the Committee’s determination on these revisions and the effective date of modifications to the UIIA.

March 25, 2015 - Proposed Revisions To UIIA

The IIEC unanimously approved proposed modifications to the UIIA during its conference call held on March 10, 2015. The proposed modifications impact the following sections of the UIIA:

Section B., Definition of Terms
Section D.3.b. and D.3.c. — Equipment Condition
Section E.5.a. — Disposal of Dunnage
Exhibit A

This proposed modification has been forwarded to all UIIA participants for a thirty (30) day comment period, which closes on April 25, 2015.

Please click here for a copy of the memo sent to all participants on March 25, 2015, advising of the proposed modification and providing for the thirty (30) day comment period.

January 26, 2015 - Revision to UIIA

The thirty (30) day comment period on the proposed revisions to Section E.3.c. and E.3.c. (3) closed on December 8, 2014. All comments received were forwarded to the Intermodal Interchange Executive Committee (IIEC) for review and consideration. On a conference call held on December 17th, the Committee unanimously approved moving forward with these revisions. The revision modifies the UIIA to reduce the billing time frame for OTR repairs that occur during the interchange period by placing a reciprocal 90-day billing time frame for OTR repairs in the base Agreement and allows the Equipment Provider to adopt as low as a 45-day billing time frame for OTR repairs within its addendum, as long as it is applicable to both the Motor Carrier and the Equipment Provider. The effective date of this revision will be January 26, 2015.

Please click here for a copy of the memo sent to all participants on January 9, 2015 advising of the effective date of the revision to the UIIA.

2014 - IIEC Action Items

November 7, 2014 - Proposed Revisions to The UIIA

The IIEC unanimously approved a revision to Section E.3.c. and E.3.c.(3) during a conference call held on October 30, 2014. The proposed revision reduces the billing timeframe for OTR repairs that occur during the interchange period by placing a reciprocal 90-day billing timeframe for OTR repairs in the base Agreement and allows the Equipment Provider to adopt as low as a 45-day billing timeframe for OTR repairs within its addendum, as long as it is applicable to both the Motor Carrier and the Equipment Provider. This proposed modification has been forwarded to all UIIA participants for a 30-day comment period, which closes on December 8, 2014.

Please click here for a copy of the memo sent to all participants on November 7, 2014 advising of the proposed modification and providing for the 30-day comment period

October 1, 2014 - Revisions to the UIIA

The IIEC unanimously approved a revision to Section D.3.d.(3) Equipment Condition and Exhibit C, Interior — Contamination in the UIIA, at its meeting held on July 31, 2014. The proposed revision removes all references to the AAR TOFC/COFC Interchange Rules. The Committee determined that the reference to this extrinsic document was no longer necessary as the UIIA provisions including the Exhibits can stand on their own. All UIIA participants were notified on August 8, 2014, of the proposed modification and given a 30-day period to submit comments on the revised language. No comments were received during this period so the proposed modification will become effective October 1, 2014.

Please click here for a copy of the memo sent to all participants on September 12, 2014, advising of the effective date of the revision.

Aug. 8, 2014 - Proposed Revisions to the UIIA

The IIEC unanimously approved a revision to Section D.3.d.(3) Equipment Condition and Exhibit C, Interior — Contamination in the UIIA at its meeting held on July 31, 2014. The proposed revision removes all references to the AAR TOFC/COFC Interchange Rules. The Committee determined that the reference to this extrinsic document was no longer necessary as the UIIA provisions including the Exhibits can stand on their own. All UIIA participants were notified on Aug. 8, 2014, of the proposed modification and given a 30-day period to submit comments on the revised language. All comments will be forwarded to the Intermodal Interchange Executive Committee (IIEC) for review and consideration at the close of the comment period.

Please click here for a copy of the memo sent to all participants on Aug. 8, 2014, outlining the proposed revision and advising of the 30-day comment period.

Aug. 1, 2014 - Revision to UIIA-Participating Party Signature Page, Section E.1. and Section G.1 - Clarification of Separate Bilateral Agreement

The IIEC approved a revision to the Participating Party signature page, Section E.1. and Section G.1 in the UIIA at its meeting held on April 30, 2014. The proposed modification was to clarify the type of bilateral agreements referenced in the UIIA as "bilateral equipment interchange agreements." The proposed revision was forwarded to all participants for a 30-day comment period, which closed on July 7, 2014. No comments were received so the modifications will be implemented as unanimously adopted by the Committee at its April 30th meeting. The revision will become effective on August 1, 2014.

Please click here for a copy of the memo sent to all participants on July 14, 2014, outlining the revision that will become effective on August 1, 2014.

June 6, 2014 - Proposed Revisions to UIIA

The IIEC unanimously approved a revision to the Participating Party signature page, Section E.1. Equipment Use and Section G.1. Entire Agreement in the UIIA at its meeting held on April 30, 2014. The proposed revision restates the current references to bilateral agreement as "bilateral equipment interchange agreements” to clarify which types of bilateral agreements are referenced under the UIIA. All UIIA participants were notified on June 6, 2014 of the proposed modification and given a 30-day period to submit comments on the revised language. All comments will be forwarded to the Intermodal Interchange Executive Committee (IIEC) for review and consideration at the close of the comment period.

Please click here for a copy of the memo sent to all participants on June 6, 2014, outlining the proposed revision and advising of the 30-day comment period.

February 10, 2014 - Revisions to the UIIA - Section B., Item 8 Damage

The IIEC approved a revision to Section B. Definition of Terms, Item 8. Damage in the UIIA at its meeting held on November 18, 2013. The proposed revision was forwarded to all participants for a 30-day comment period. All comments were forwarded to the Intermodal Interchange Executive Committee (IIEC) for review and consideration. The IIEC has decided to move forward with the revision to Section B., Item 8. Damage as it was unanimously adopted by the Committee at its November 18th meeting. The revision will become effective on February 10, 2014.

Please click here for a copy of the memo sent to all participants on January 24, 2014, outlining the revision that will become effective on February 10, 2014.

2013 - IIEC Action Items

December 4, 2013 - Proposed Modifications to the UIIA

The IIEC approved a modification under Section B. Definition of Terms, Item 8. Damage at its meeting held on November 18, 2013. The proposed revision is to further clarify the meaning of the term "Damage" under the UIIA and has been forwarded to all UIIA participants for a 30-day comment period, which closes on January 4, 2014.

Please click here for a copy of the memo sent to all participants on December 4, 2013, advising of the proposed modification and providing instructions on how to submit comments.

August 9, 2013 - Modifications to the UIIA

The 30-day comment period on the proposed modifications to Section E.3.c.(4) and Item D.8. closed and the one comment received from a participating UIIA Equipment Provider was forwarded to the Intermodal Interchange Executive Committee (IIEC) for consideration. The IIEC reviewed this comment and has decided to move forward and implement these modifications to the UIIA, as unanimously adopted during the June 11th IIEC conference call. In addition, the modifications previously approved by the Committee at its April 3rd IIEC meeting and received no comments during the initial 30-day comment period will also be implemented. The effective date of these revisions will be August 26, 2013.

Please click here for a copy of the memo sent to all participants on August 9, 2013, outlining the modifications to the UIIA that will become effective on August 26, 2013.

June 19, 2013 - Proposed Modifications to the UIIA

Comments received from UIIA participants on the proposed modifications to the UIIA outlined in a memo, dated April 15, 2013, were forwarded to the Intermodal Interchange Executive Committee (IIEC) for review and consideration. Comments were submitted by UIIA Motor Carrier participants on two of the proposed revisions, Section E.3.c.(4) and Item D.8. A conference call was held on June 11, 2013 and the Committee unanimously voted to revise these two provisions to address the concerns raised in the comments received. The revised language has been forwarded to all UIIA participants for a 30-day comment period, which closes on July 19, 2013.

Please click here for a copy of the memo sent to all participants on June 19, 2013, outlining the IIEC’s actions regarding the comments received on the previously approved proposed modifications and providing UIIA participants with a 30-day period to submit comments on the amended language.

April 15, 2013 - Proposed Modifications to the UIIA

The IIEC approved modifications to specific sections of the UIIA at is April 3, 2013 meeting. The proposed revisions have been forwarded to all UIIA participants for a 30-day comment period, which closes on May 15, 2013.

Please click here for a copy of the memo sent to all participants on April 15, 2013, outlining the proposed modifications and providing instructions on how to submit comments.